How to keep your accounts secure

Law, Security - 26/04/2021

When you’re running a law firm, your accounts need to be kept secure. They’re at the core of your firm’s success. If they fall into the wrong hands, it can damage your firm financially, tarnish your reputation, lose you clients, and worst case scenario, cost you your business. 

Fortunately, there are plenty of steps you can take to keep your accounts secure. Today we’re covering some of the most useful ways in which you can do that.

Use automated online systems.

Though a transition to online accounts may seem daunting, it has a lot of benefits. Automated accounts systems come with extra security features that ensure your accounts are kept safe and protected. 

From daily online backups, to additional security logins, many leading accounts systems in the UK add the extra layer of protection that a padlock and a filing cabinet just can’t add. 

It’s critical to keep these systems up to date. Hacking tools are constantly evolving. The software and security measures you use to protect yourself are only useful if they’re current. Regularly checking for updated versions will ensure you get the most out of your systems. Don’t leave your accounts vulnerable.

Use strong passwords. 

This goes for any online system that stores important information, but accounts are especially important to protect. It’s very easy to recycle old passwords, or use birthdays and other popular dates and names. 

However, repeatedly using the same passwords or using ‘weak’ passwords can leave you vulnerable to hackers. That could result in loss of financial records, theft, data breaches; all of which could have disastrous consequences for your firm. 

It’s important that the passwords you’re using are strong. They should be unique and changed regularly, using a variety of lowercase and uppercase letters, numbers and symbols.

Have strict accessibility procedures in place.

You need to make sure that your accounts are being seen and managed by qualified, trusted experts. 

Automated systems will often include accessibility features that further enhance security. Think of it as the digital version of a VIP list. This adds another layer of protection to your accounts and ensures they aren’t seen by the wrong people.

Many of these systems will also use two-factor authentication as an extra security feature.

Outsource with an expert.

The best way to ensure your accounts are being managed securely, is by handing them to experts who know exactly how to do just that. 

When it comes to your accounts, cutting corners isn’t an option. You need to cover all the bases. If you’re not confident in doing that, it’s much better to outsource with a qualified expert who is, rather than wondering whether you’re doing everything right.

Outsourcing with Numero.

Numero could be exactly the team you need. As specialists in some of the country’s leading accounts management systems such as Xero and LEAP, we know the ins and outs of these systems and how they can keep your accounts secure.

Not only that, but we can offer you training for these systems as well. Develop your own knowledge and confidence so you can make the most of them. 

If you’re interested in working with us, don’t hesitate to give us a call today.