Keep the ball rolling – Top tips to stay productive

Business, Law - 31/05/2021

Now more than ever, legal professionals are facing complex cases, shorter deadlines, ever-changing rules and increased demand. Staying ahead of the game is essential if you want to satisfy your clients. 

We’re looking at ways you can keep your head in the game and stay productive.

Divide your time

Planning out your day hour by hour keeps you organised and boosts your productivity. 

Studies have shown that the average person works better in the morning. If you plan in advance, you can allocate the more complex cases in the morning, and work on more menial tasks in the afternoon. 

It can also help to relieve the pressure of the workload. For example, if you have one huge complex task,  you can divide that into smaller, more manageable chunks. Psychologists refer to it as Goal-Setting Theory: the concept of splitting tasks up into specific goals.  A series of bite-size tasks tend to be much easier to approach than a wide-ranging project. 

Tidy your workspace

Everything feels much less overwhelming if it’s clear, organised and tidy. Whether it’s your actual desk, your email inbox or your filing cabinet (digital or physical), a tidy workspace makes for a tidy mind.

The time you spend organising and tidying your workspace will be well worth it. Just factoring in a few minutes at the end of each day to prepare a tidy workspace for the morning will do wonders for your productivity and your mood.

Maintain a healthy lifestyle

Exercise is really good for your physical health, but it can improve mental health too. It doesn’t have to be strenuous. Something as simple as a walk at lunchtime or some stretches at your desk can boost memory, improve concentration, and even enhance creativity.

It’s also really important to get enough sleep. A study in a major health journal recently found that a sleepless night contributes to a 20-32 percent increase in the number of errors made at work.  

Overworking can become counterproductive. It’s recommended for adults to get 7-9 hours sleep per night, so make sure you get those hours in! That way you can be on your A-game for work the next day.

Use organisational tools

There are plenty of organisational tools such as Google Docs and Trello, that you can use to make your workflow more streamlined and boost productivity. From digital filing systems to automated accounts management systems, nearly every aspect of your firm can be boosted with organisational tools. 

For example, automated accounts management systems manage your accounts much more quickly, efficiently and securely than manual processes. There’s a much lower risk of human error, and it leaves your team with more time to focus on working cases.

Outsource 

Outsourcing certain processes can give you time to focus on the things you’re good at. Take accounts, for example. You may not be an expert in handling the accounts, but they still need to get done. 

You don’t want to waste your time stressing about if you’ve done them properly or accurately. You want to use that time to find ways to improve your services and boost your business. That’s where outsourcing comes in. Leave your accounts in safe hands, so that your attention can be directed elsewhere.

Numero offers legal cashiering services and specialises in a number of accounts management systems. To find out more about how we can help your firm, get in touch with us today.